CORONAVIRUS UPDATES

NCVirtual is implementing its COVID-19 Response Plan for all districts.  See the details below and visit NCDHHS for additional virus updates and resources.

NCVirtual has an emergency management plan and is making preparations for coronavirus COVID-19. We have plans for both short-term and long-term closings.

COVID19 Response Updates

This April 30, 2020, update supersedes our initial COVID19 response posted on March 16.

Final Grade Report – On our final grade report, we will submit to schools two grades for all students 6-12. You will see this data on our final grade report:

• March 10th Progress Report Grade – This is the grade students had when schools were closed.

• Final Coursework Grade – This grade will reflect all work that students submitted for the duration of the course. No zero grades will be given on missed assignments. Only submitted assignments will be graded. Note: Schools will use the highest of the two grades for the student’s final grade, but we want to provide all this data to the school.

• Comments – Teachers will provide written comments as normal.

• Academic Strengths/Needs (REQUIRED FOR ALL STUDENTS IN GRADES 6-8 PER SBE POLICY) – This will help inform the transition efforts of the content teacher the student will have next year.

• Social/Emotional Comments (REQUIRED FOR ALL STUDENTS IN GRADES 6-8 PER SBE POLICY) – This, too will help determine the social-emotional perspective to support transition efforts for next school year.

Schools will need to do the following with our final grades:

•For seniors, schools will issue the PC19 or WC19 grade based on the higher of the two grades on our final grade report.

• For students in grades 9-11 and middle school students in high school courses, schools will choose the higher of the two grades if the student wishes to receive a numerical grade. Or students may choose the PC19 or WC19 options.

• For middle school students in our middle school courses, schools will issue the PC19 or WC19 grade based on the higher of the two grades on our final grade report.

 

Midterm Grades in Yearlong Courses – We were prepared to release updated midterm grades for students in yearlong courses. However, DPI’s Home Base released new COVID19 grading details. Districts were sent this memo:

Updates to 6-8 and 9-11 COVID-19 Grading QRDs

The Home Base team has made updates to the COVID-19 Grading for 9-11 & Non-Graduating Seniors QRD and the COVID-19 Grading for 6-8 QRDBoth updates deal specifically with grading for high school courses in response to questions raised by PSUs.

  1. If a PSU is unable to contact a student to get their preference for a PC19/WC19 vs. a numeric grade, PSUs should insert the PC19/WC19 code. These students will have a 45-day window next school year to provide their preference and have their records updated.
  2. For year-long high school courses, we have confirmed that PSUs may choose how to store the half credit for Semester 2. If a student’s cumulative Final Grade (F1) percentage in a yearlong course is higher than the Semester 1 (S1) or Semester 2 (S2) percentages, PSUs will replace their Semester 1 (S1) and Semester 2 (S2) percentages with the higher cumulative Final Grade (F1) percentage. PSUs may choose to store either S2 or F1 into the C19 term for the second half credit.
So in light of #2, NCVirtual will not post an updated midterm grade. Any student who resubmitted work from the fall term will benefit from that work in the final coursework grade. Since schools are being directed to store the higher of the two grades, we will let the previous progress report grades stand and only report the final cumulative coursework grade on the final progress report along with the March 10 progress report grade.

Final Exams – We will not administer final exams or final projects in spring block course or our yearlong courses.

April 30 Progress Report – We posted a progress report today in our NCVirtual registration system. In this progress report, we are still following our COVID19 Progress Update grading. Here’s how that looks:

• Seniors: Pass or Not Passing. Seniors who are not passing can continue to work to improve their grades. Our teachers will grade and provide feedback on all work turned in. We will not give zeros on any work not submitted.

• Students in Grades 6-11: Mastery, Working Toward Mastery, or Inactive. Similarly, students in 6-11 who are not passing can continue to work to improve their grades. Our teachers will grade and provide feedback on all work turned in. We will not give zeros on any work not submitted.

We will continue this reporting for our traditional calendar courses through our May 14 progress report. Early Start courses will receive their final grade report on May 14.

Initial COVID19 Response

This initial COVID19 Response was posted on March 16, 2020.

Current NCVirtual Enrollments

NCVirtual has years of experience providing instruction in online and blended learning environments.  We proudly serve students from LEAs/charters across the state and a variety of non-public education institutions.  As all students across the state are now engaging in remote learning, NCVirtual has become aware that many of our students who previously accessed our courses in their school buildings are attempting to continue their learning under very different circumstances.  This sudden shift has caused many students to be unable to consistently access and engage in NCVirtual courses 

NCVirtual is committed to collaborating with our school partners to address issues of accessibility to the best of our ability.  For students enrolled in co-teaching courses, the f2f teacher has the ability to download some course content to share with students in a non-online format. If additional course material needs to be printed or downloaded, the f2f teacher may submit a request through the Virtual Support Center.  For non co-teaching courses, schools may submit a ticket via the Virtual Support Center requesting support for providing alternate access to course content. 

During this unprecedented time, NCVirtual cannot ensure that all critical factors for effective remote learning are being met for all of our students.  In alignment with recent State Board of Education action, we will shift our focus more to student engagement than evaluation. Therefore, we will implement changes in how we grade individual assignments and report student progress to schools. 

NCVirtual Grading Practices for all Students

NCVirtual teachers will:

• continue to provide feedback on all assignments submitted. (Numerical grades will be given for individual assignments submitted in Canvas.) 

• not record zeros for missed assignments that were due after 3/13.  (Missing assignment grades will be left blank and are not calculated in the student’s grade in Canvas.)

AP Course Enrollments

NCVirtual teachers are ensuring content on the revised testing specifications recently released by the College Board has been taught.  If not, the course will be adjusted to provide the instruction necessary for students to take the AP exam. We will alert our stakeholders to further changes after the College Board provides additional clarifications on April 3.

Determining a Student’s Grade Level

Data in the NCVirtual registration system will be used to determine a student’s grade level.  LEAs/Charters should double-check the grade level of students in the NCVirtual registration system to ensure it is accurate. Submit a ticket via the Virtual Support Center to report grade level errors for students enrolled in NCVirtual courses.

NCVirtual Grading Practices for Seniors

• In co-teaching courses, the NCVirtual teacher will follow the lead of the f2f co-teacher for grading assignments and supporting failing seniors.  The enrolling school is responsible for grade reporting and determination related to passing/not passing.

• The table below outlines how NCVirtual teachers will handle senior course activity and future NCVirtual Progress Reports:

Based on the progress report titled Spring 2020 Block, ES and Year Long Progress Report Due March 10, 2020, seniors who were:
PassingFailing
Course ActivityStudents may continue to complete assignments in Canvas.  The NCVirtual teacher will provide feedback and grade individual assignments as they are submitted.  Zeros will not be recorded if an assignment is not submitted.The NCVirtual teacher will look at additional assignment grades submitted through 3/13 to determine if the senior should be reported as passing. Seniors who are not passing will be provided the opportunity to resubmit assignments multiple times in an attempt to earn a “Pass” in the course.
Future NCVirtual Progress Reports“Pass” will be recorded on upcoming progress reports “Pass” or “Not Passing” will be reported based on the student’s progress at the time of each report.   Additional narrative feedback will be provided for each senior marked as “Not Passing”.

 

Midterm Grades for Seniors in Yearlong Classes

Per N.C. State Board of Education action on March 27, 2020, the fall term grade for .5 credit of yearlong courses will be used in GPA calculations for seniors.  NCVirtual provides cumulative averages roughly every two weeks through our progress reports. Many LEAs/charters have opted to not use our progress report grades to record a fall term grade due to them not being weighted for the final exam.  With the suspension of SBE TEST-003, LEAs/charters may record NCVirtual progress report grades for fall term grades. NCVirtual recommends the following progress reports for recording a fall term grade based on the course start date: 

• Early Start calendar courses – record the grade from the report titled, “Fall 2019 and Year Long Progress Report Due Dec 17, 2019.”

• Traditional calendar courses – record the grade from the report titled “Fall 2019-20 Year Long Progress Report Due Jan. 14th, 2020.

Both reports can be accessed in the NCVirtual registration system.

NCVirtual is allowing all students in yearlong courses to improve their midterm term grades.
• We will post a new yearlong midterm grade report titled “Senior Updated YL Midterm Grade COVID 19” for seniors. We are working with DPI PowerSchool to determine the best date to post this report.
• We will also post a new yearlong midterm grade report titled “Non-Senior Updated YL Midterm Grade COVID 19” for all other students. This date is TBD, as well.
NCVirtual teachers will allow students to access their courses and provide graded feedback on re-submitted first semester assignments in yearlong courses. If a school does not want to use the students’ new yearlong midterm grades, the school must alert their students that they will receive their original midterm grade.

NCVirtual Grading Practices for Students Grades 6-11

• In co-teaching courses, the NCVirtual teacher will follow the lead of the f2f co-teacher for grading assignments.  The enrolling school is responsible for grade reporting. 

• In non co-teaching courses, NCVirtual teachers will continue to provide feedback and grade submitted assignments in Canvas. No zeros will be recorded for missing assignments after 3/13/20.

Progress Report Feedback through May 15

For the three progress reports between now and May 15th, NCVirtual teachers will not report numerical grades for students in grades 6-11.  The following will be reported in the comments section to help LEAs/Charters understand the engagement level and academic progress of their students:

• Mastery: The student is demonstrating mastery of the academic standard(s).  For the purpose of progress reporting during the COVID-19 school closure period, mastery is defined as 60% or higher. 

• Working Towards Mastery: The student has not yet demonstrated mastery of the academic standard(s) but is showing growth. For the purpose of progress reporting during the COVID-19 school closure period, working towards mastery is defined as 59% or lower and the student is continuing to work toward mastery. 

• Inactive: The student is not actively participating in the course.

Teachers are expected to provide additional narrative feedback related to each student’s situation to help our partners gauge student engagement and academic progress during this period of school closure.  As always, ELA’s are encouraged to communicate directly with NCVirtual teachers if there are questions about the progress of individual students.

At this time, the N.C. State Board of Education has made no decision regarding how to award final grades for grades 6-11.  NCVirtual will provide additional information to our stakeholders once a decision has been made.

New Enrollments with NCVirtual

Schools can continue to transfer students into NCVirtual classes. In response to statewide school closures, there will be no cost for these late transfers nor will they impact a district’s projected allotment for the 2020-2021 school year. We do, however, have our own limits based on teacher capacity. We are examining our capacity right now.

Here are the details for transfer enrollments.

• Students must be transfer students, i.e., they are currently enrolled in the course and have had instructional time with a teacher.

• Enrollments will not count toward the district’s instructional projection for 2020-2021, thus not reducing classroom teacher allotment for the next budget year.

• If schools are closing for a short amount of time, the NCVirtual teacher will continue to work with the district teacher in a co-teaching capacity. Schools will continue to have access to the teacher and the course for the duration of the semester.

• Please remember that this is not an unlimited enrollment. Priority consideration for enrollment should be given to your graduating seniors, tested courses, hard-to-staff courses.

NCVirtual will prioritize transfer enrollments for seniors with an F grade as of March 13 in courses required for graduation. The priority enrollment timeframe for senior graduation requirements will continue through Friday, April 3rd. On April 6, NCVirtual will process all transfer enrollment requests in the order in which they are received. Students must be transfer students, i.e., they are currently enrolled in the course and have had instructional time with a teacher. Enrollments will not count toward the district’s instructional projection for 2020-2021, thus not reducing classroom teacher allotment for the next budget year. All transfer enrollment requests should be submitted through the Virtual Support Center.

At this time, we are processing all school-closure enrollments into traditional sections with the face-to-face classroom teacher added as a partner teacher to the course. Partner teachers will be able to add their contact information and other content to the course if they choose to. We will provide resources to help partner teachers with this. NCVirtual teachers are eager to collaborate and stay connected to the designated f2f teachers as your school deems appropriate.

Request Enrollment Form for School Closings

NCVirtual Grading Practices for All Non-Public School Students

• NCVirtual teachers will continue to provide feedback and grade submitted assignments in Canvas. No zeros will be recorded for missing assignments after 3/13/20.

Progress Report Feedback through May 15

For the three progress reports between now and May 15th, NCVirtual teachers will not report numerical grades for all non-public school students. The following will be reported in the comments section to help our private school and homeschool partners understand the engagement level and academic progress of their students:

• Mastery: The student is demonstrating mastery of the academic standard(s). For the purpose of progress reporting during the COVID-19 school closure period, mastery is defined as 60% or higher.

• Working Towards Mastery: The student has not yet demonstrated mastery of the academic standard(s) but is showing growth. For the purpose of progress reporting during the COVID-19 school closure period, working towards mastery is defined as 59% or lower and the student is continuing to work toward mastery.

• Inactive: The student is not actively participating in the course.

Teachers are expected to provide additional narrative feedback related to each student’s situation to help our partners gauge student engagement and academic progress during this period of school closure. As always, ELA’s are encouraged to communicate directly with NCVirtual teachers if there are questions about the progress of individual students.

All non-public students enrolled in NCVirtual courses will receive numerical grades on their final grade reports for the year.

Contact our Virtual Support Center if you have additional questions.

School Closure Learning Continuity Readiness Rubric

Thumbnail of Continuity Readiness RubricView and download a School Closure Learning Continuity Readiness Rubric that schools can use as an evaluation and planning tool.

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