The end of the semester is approaching, and we have a few tips for schools to help close out the summer session. Following these steps will help with the success of your students and help you have grades prepared for your final report cards..
Be familiar with the last day of class for the summer session. Students will lose access to their courses at midnight on the last day of class. Students will not be able to submit assignments after the last day of class!
Mark these dates on your calendar for the close of Fall 2018 classes:
December 14, 2018: Last day of Early Start courses.
December 20, 2018: Early Start final grades posted in the registration system.
January 11, 2019: Last day of fall traditional calendar courses.
January 17, 2019: Traditional calendar final grades posted in the registration system.
EOC, NCFE, and CTE Testing
Schools must administer all EOC, NCFE, and CTE tests. (There are no NCFE tests during summer.) Schools will also need to average the EOC, NCFE, and CTE scores into the grades that we post for those courses. If you’ve not already made arrangements with your school’s testing coordinator, please do that right away. Our final grade report will have EOC and CTE anticipated scores for your testing coordinators.
Our final grade report will show one weighted marking period grade (80% ) and the final exam grade (20%) and final grade. EOC, NCFE, and CTE courses will only show the one marking period grades. Schools will need to calculate in the EOC and CTE exam grades. Follow this link to see what the final grade report will look like.
NCVPS Grading Policies
You will want to be aware of our grading policy and how we weight grades, especially for EOC courses where you will need to calculate the final grade once you receive your test scores. Follow this link to see our Grades Quick Reference Guide and how we calculate grades.
Report Cards and Transcripts
Schools must enter grades into PowerSchool. Be sure the data manager has access to the grade report and understands our grade calculations. Be sure to examine the spreadsheet closely to find the final grade. This will be essential when your data manage enters NCVPS grades into PowerSchool to avoid data entry errors.
Middle School Reporting
Middle schools should ensure that they use the NCVPS course codes so that their students can receive high school credit for the courses that they take with us. You can find courses codes in our catalog here, or in the second column of any grade report.
NCAA Eligibility Center
Please see our “Reporting NCVPS Classes On Transcripts for the NCAA” quick reference guide here. There are some essential reporting steps to take to ensure a student’s NCAA eligibility.
If you have questions about a student’s grade, you should send those directly to the student’s teacher or submit a help ticket to the Virtual Support Center.
If you have technical issues at your school on the last days of class or if a student is ill, you may request a short (1-2 day) extension directly from the teacher. If you need a longer extension for a student, see our full guidelines here .
We hope these procedures help you successfully close out your semester. Thank you for enrolling your students with NCVPS! We look forward to serving you in the future.