Role

The JIT Facts

Student

  • This is a real class, with real grades, and high school credit.

  • Block classes require about 90 minutes of work a day.

  • Yearlong classes require about 50 minutes of work a day.

  • You may have homework over the weekend, just like in your traditional school.

  • You will get your username and password from your e-Learning Advisor at your school.

  • If you have questions about your course, ask your NCVPS instructor.

  • If you have technical issues inside the course or can’t log in, open a ticket with our Virtual Support Center here.

  • See our Getting Started Checklist for Students at this link.

E-learning Advisor

  • You will register students in our registration system. See our “Registration: A Quick Start Guide” here.

  • Be aware of our program options when you are registering: standard, AP, honors, credit recovery, OCS, block, yearlong, summer, early calendar, and traditional calendar.

  • Be sure that you check NCVPS course prerequisites before registering.

  • Be sure you enroll the student into the correct semester.

  • You will need to give students their usernames and passwords, which you can see on an enrollment report. Follow this link to see how to run an enrollment report.

  • Be sure students have a copy of the Getting Started Checklist for Students.

  • The 10th day of class is the last day to drop or enroll students.

  • Any student on the roster after Day 10 will be counted in the district’s allotment totals.

  • Some students may be waitlisted when you register them. You will need to check back into the system to see their status (run an enrollment report)

  • You can withdraw students throughout the semester. NCVPS will issue a W grade if the student is withdrawn after Day 10. A student withdrawn after Day 10 will still count in the district’s allotment totals.

  • Be prepared to help NCVPS contact students if they disappear from class.

  • Be prepared to coordinate help at the school with our intervention strategies if a student falls behind in class.

  • If you need help, open a ticket at the Virtual Support Center.

  • For more details, see our District and School Getting Started Checklist at this link.

Textbook Manager

  • Ensure that students in NCVPS courses have the textbooks and materials that they need.

  • See our textbook and materials list at this link.

Data Manager

  • You will need to take the enrollments from our registration system and enter them into PowerSchool.

  • You will need to retrieve grades from our registration system and enter them into PowerSchool.

  • Be sure that students receive their NCVPS progress report grades and report card grades.

  • Be aware that you do not enter our teacher information into PowerSchool. We run our own SAR.

  • Be aware of our grade policy and how we weight grades. See our Grades Quick Reference Guide here.

EC Specialist

  • Be sure that NCVPS teachers are aware of any students who have an IEP or 504.

  • You will need to be involved with your EC students in their online classes.

  • You should speak with the NCVPS teacher about the student’s modifications, but the school may be responsible for some of the modifications.

  • See our Special Education Services page here for more details.

OCS Teacher

  • Schools must identify in our registration system who the OCS F2f teacher is.

  • The classroom teacher must go through our short, online training for OCS.

  • See our OCS Blended Learning page here.

Testing Coordinator

  • Schools will need to test students who are enrolled in NCVPS EOC/CTE courses.

  • All other courses have online finals in the course.

  • Be sure to use the NCVPS school code for students who take the AP exam.

  • See our Grades Quick Reference Guide here.

Lab Facilitator

  • Be sure that students log in and work on their course every day.

  • If students have questions about content in the course, have them contact their teachers.

  • If students have technical problems within the course (not just computer problems) have them open a ticket with our Virtual Support Center here.

  • If students have login problems, they should contact the Virtual Support Center.

  • If students forget their passwords, they can use the password reset feature at the Canvas login site, or they can open a ticket with the Virtual Support Center.

  • Be sure students are doing their own work and that they understand our academic integrity policy.

Principal

  • Be sure that all the roles above are assigned to someone in your school.

  • Be sure that stakeholders have clarity in their roles.

  • Contact the Virtual Support Center if you have questions about anything.

E-Learning Coordinator

  • Be sure that each school has an e-learning advisor (ELA).

  • Be sure that ELAs have their contact information in the registration system.

  • Be prepared to act as a liaison between NCVPS and your district.

  • Be aware of the roles above.

  • Prepare training for your ELAs as need. NCVPS uses a “train the trainer” approach in its training webinars.

  • If your district exhausts its NCVPS allotment, you may request access to our reserve funds. Open a ticket with our Virtual Support Center to do that.

  • Be familiar with our District and School Semester Checklist.

Technology Director

Chief Financial Officer